Description

Position Information

Posting Detail Information

Working Position Title
Research Compliance Coordinator (3488)

Classification
Program Coordinator - CUSTOM CLASSIFICATION

Position Number
00003488

Open Date
10/06/2025

Close Date
11/03/2025

Priority Review Date

Employee Class
Staff

Full-Time/Part Time
Full-Time

FTE
1.00

Position Status
Regular

FLSA
Exempt

Job code
5002

Union Representation
Union

Union Code
AFC - AFSCME C, Local #1890

Unit/Department
Research Compl Integ & Safety

College/Unit
Research Compl Integ & Safety

Division
Research and Innv Prtnrshp

Location
LH 201 2

Link to Department Website or Custom Search Page
https://www.niu.edu/divresearch/compliance/index.shtml

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

Overview

The Office of Research Compliance, Integrity, and Safety ( ORCIS ) is a professional unit in the Division of Research and Innovation Partnerships. ORCIS is responsible for ensuring that research complies with federal and state regulations, is performed in an ethical manner, and adheres to a standard of safety. The office represents the university to external compliance offices including the Office of Human Research Protections, the Office of Laboratory Animal Welfare, the Office of Research Integrity, the United States Drug Administration, and other federal offices as needed. The office also works with the Illinois Environmental Protection Agency, Illinois Emergency Management Agency, and Illinois Occupational Safety and Health Administration. ORCIS works to ensure that NIU is complaint with all standards and regulations by strengthening the research infrastructure and supporting investigators in their research, scholarship and creative endeavors.

Position Summary

This position is not eligible for H-1B visa sponsorship.

This position will be responsible for export control regulations, including drafting policies and procedures, providing trainings, monitoring disclosures, screening individuals and corporations, maintaining the e2open database, and reviewing international travel for export control purposes.

This position will also assist the Research Compliance Specialist with Institutional Review Board ( IRB ) administration, which provides oversight of research involving human subjects. They will work with the Laboratory Safety Specialist on the Institutional Animal Care and Use Committee ( IACUC ) and Institutional Biosafety Committee ( IBC ) and Laboratory Safety Committee ( LSC ) when needed. They will assist the Director in reviewing and maintaining conflict of interest disclosures as well as assist with creating and implementing research security requirements.

Essential Duties and Responsibilities

Export Control Programs - 20%

• Handles export control related research requirements including the following:
  • Screenings;
  • Maintaining the e2open database;
  • Reviewing foreign travel disclosures;
  • Providing training on export controls;
  • Creating/implementing export control policies and procedures as needed.

ORCIS Staff Support - 20%

• Works with the Research Compliance Specialist to maintain intricate dialogs with faculty, student researchers and committee members.
• Provides consultation services and acts as liaison to faculty, staff, students, and affiliate investigators and research staff on the application and implementation of the federal regulations, state laws, and university policies for human or animal subjects' research.
• Supports the Coordinator with the initial reviews of protocol applications for completeness.

Process Continuations Protocols - 10%

• Processes continuations of protocols for IRB , IBC and IACUC , routing to reviewers as necessary.
• Processes continuation approvals and final reports in InfoEd and sends approval letters to PIs.

Record Keeping - 10%

• Ensures completion and record keeping of educational training and workshops for investigators, research personnel, and others to promote institutional compliance with research regulations in Collaborative Institutional Training Initiative ( CITI ) or other programs as required.

Research Security Program Management - 10%

• Assists with implementing and monitoring the Research Security program, including drafting policies and procedures, reviewing disclosures, and performing quality assurance for compliance on federally funded projects.

Scheduling - 10%

• Schedules and attends Laboratory Safety Committee, IRB , IBC , and IACUC meetings and assists with preparing meeting agendas and recording minutes.
• Schedules protocols categorized as Full Board to be reviewed at the IRB , IBC , and IACUC meetings.

Communications - 5%

• Monitors and reviews the shared mailbox for the office, including notifying staff of time-sensitive requests.

Other Related Duties - 5%

• Performs other related duties as assigned.

Minimum Required Qualifications (Civil Service)

Please see required Specialty Factors in the Specialty Factors (Civil Service) field below.

1. Bachelor's degree.
2. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position.
3. Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.

Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

1. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
2. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
3. Skill in analyzing information and evaluating results to choose the best solution and solve problems.
4. Skill in scheduling events, programs, and activities, as well as the work of others.
5. Skill in oral and written communication
6. Ability to adjust actions in relation to others' actions.
7. Ability to listen to and understand information and ideas presented through spoken words and sentences
8. Ability to apply general rules to specific problems to produce answers that make sense
9. Ability to develop goals and plans to prioritize, organize, and accomplish work.
10. Ability to work effectively with staff, the public, and outside constituency groups
11. Ability to effectively plan, delegate, and supervise the work of others.
12. Ability to utilize various computer software packages, such as Accounting Software, query, etc.
13. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems
14. Ability to analyze and develop guidelines, procedures and systems

Specialty Factors (Civil Service)

1. Bachelor's degree
2. One (1) year experience working with people across broad disciplines.
3. One (1) year experience working in research administration or research compliance.
4. Knowledge of regulations governing research.

Preferred Qualifications (Civil Service)

• Working knowledge of InfoEd
• Experience working in research administration in a higher education setting.

Minimum Required Qualifications (SPS)

N/A

Additional Requirements (SPS)

N/A

Preferred Qualifications (SPS)

N/A

Physical demands/requirements

• General office requirements.
• Long periods of time seated/stationary.

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date
01/05/2026

Anticipated Appointment End Date

Percent of Staff Year
1.00

Standard Hours Per Week
37.50

Working Hours
37.5

Salary
$50,000.16 - $55,000.08/Annually; NIU offers a robust benefits package. NIU offers a robust

Hourly or Semi-monthly Pay Rate/Range
$2,083.34 - $$2,291.67/Semi-monthly

Earn Type
Salary

Application Procedure

Application Procedure

Application Procedure

Application Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
   • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication.
4. Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Program Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.
• Please click on Human Resource Services - Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Special Instructions

Quick Link to Applicant
https://employment.niu.edu/postings/87224

Is Background Check Required?
Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

NIU provides annual reports on campus security and fire safety.
Read the Annual Security and Fire Safety Report .
Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy.

Applicant Documents

Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. Transcripts (unofficial with official required at hire)
4. List of at least 3 Professional References

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
2. * Have you attached all transcripts to support the degrees you are submitting for consideration?
   • Yes
   • No
3. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
4. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.)
   (Open Ended Question)
5. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable