Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
This is a full-time, on-site position based in Athens, Georgia. The work schedule is Monday-Friday, 8 a.m.-5 p.m.
Advertised Salary $55,006 - $60,000 Posting Date 10/24/2025 Open until filled Yes Closing Date Proposed Starting Date 12/01/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title HR Immigration Pro II FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent and 2 years of professional experience
Preferred Qualifications

• At least 2 years in HR operations, including the familiarity with onboarding and compliance requirements
• Familiarity with HR policies
• Demonstrated Problem-solving ability
• Ability to provide unbiased guidance and resolutions for various situations
• Demonstrated ability to manage multiple assignments, audits and incoming assignments simultaneously

Position Summary
The UHR Employment & Compliance Specialistis an advanced level of a human resources professional. This role is a consultative and investigative position responsible for delivering vHR services across the university's campus community. This role helps create and sustain key systems and maintain campus partnerships to ensure policy compliance and process optimization is met across identified employment groups. The role regularly interfaces widely with leadership, campus partners, and external vendors to ensure operational execution of UHR's policies and best practices.

Knowledge, Skills, Abilities and/or Competencies

• Exceptional independence and time-management abilities in high-paced environments
• Discretion with sensitive and confidential information
• Strong communication skills (written and oral) and professional presence
• Able to teach and lead discussions
• Investigative mindset and analytical decision-making capacity
• Working knowledge of federal and state employment laws
• Comfort with data reporting and systems integrations

Physical Demands

• The employee will spend a significant amount of time sitting at a desk, working on a computer, and participating in meetings
• The employee may need to lift and carry objects weighing up to 20 pounds.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Onboarding Operations
Lead and maintain onboarding tools and coordinate documentation and compliance including, but not limited to:

• • Dual Appointments
  • Out of state employment agreements
  • Alternative work arrangement agreements
  • HCM Visa and FICA updates
  
  
  
• Responsible for partnering with officers and vendors to manage employment decisions required for compliance, up to and including Form I-9 completion records.
• Secure and process legal name changes and corrections via UHR systems and HCM records
• Act as a liaison for Payroll, Office of Global Engagement, and internal and external stakeholders. Includes support work as it pertains to out of state employment institutional needs.
• Develop and enforce HR practices for employees working internationally and coordinate with vendors as appropriate
• Resolve any USCIS issues (e.g., DHS, SSN conflicts, TNCs, work authorization)
• Monitor elevated system access and liaise with onboarding vendors for timely resolutions
• Advise and counsel campus including leadership on campus wide decisions and impact.
• Serve as a trusted subject matter expert

Percentage of time 40 Duties/Responsibilities
Compliance & Communications
Ensure consistent application of HR policies and legal compliance

• Analyze contextual information for conclusive evaluations and decision making
• Manage documentation retention and Social Security Administration updates across platforms
• Manages and executes onboarding records and compliance records and for reporting needs and for auditing purposes.
• Serve as a campus expert for Form I-9 compliance and reporting and dual appointment requirements
• Escalate critical issues to the Director and respond to inquiries related to HR policies and procedures in a timely manner.
• Exercises skills in cultural sensitivity, organizational insight, and improving processes to appropriately pace the execution of change management.

Percentage of time 30 Duties/Responsibilities
Consultative
Provide consulting services to campus partners regarding compliance with USG and UGA policies and procedures as well as compliance with federal and state employment laws including but not limited to: ACA, FLSA, Form I-9 regulations, E-Verify adherence, Dual Appointments, etc.

• Create an environment of positive relations, maintains confidentiality, establishes trust and credibility, seen by employees as approachable and fair, balances business needs with employee needs, spends significant time interfacing directly with employees/campus community.
• Support and properly apply institutional, system level, state and federal policies and practices.

Percentage of time 15 Duties/Responsibilities
Strategic HR Support
Consult with campus stakeholders to align UHR programs with business goals

• Lead change management efforts and contribute to organizational development initiatives
• Provide detailed analyses for employment decisions, including data representation of across systems.
• Ability to manage confidential data and presents data findings to senior leadership
• Manage and lead projects and training efforts as assigned

Percentage of time 15

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Hanna Willingham Recruitment Contact Email hhw@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents